Having Trouble Sending Large Files on Email? Check Out These Alternatives
Electronic email has significantly revolutionized communication, especially in businesses. You no longer have to deal with the tedious telegraphs. Sending files has become super easy and instantaneous, contributing to the 269 billion emails sent each day as per the 2017 statistics.
But how do you go about sending large files by email?
Perhaps you have just finished scripting your next marketing campaign. You have put the content together, collected images and probably added a short clip to make the message more engaging. When you press send, you are told the file is too large.
Most email clients have put limits on the file sizes that you can send. Failure to meet the limitations may result in bounced emails, and those that make it to the recipient inbox will not do it any good but eat at their storage.
Fortunately, there is a range of free alternatives to help you send large files while still using email for verification. Check out these methods.
WeTransfer is the most popular and easiest way to send large files. You will love that it is free to use. You, therefore, don’t have to go through the lengthy registration steps to send files.
The best part is that it allows you to send up to 2GB files at a time. It has no limits, so you can upload and send as many files as you wish in a day.
Upon downloading WeTransfer, you will receive a verification link to your email. The link is only valid for seven days, and you, therefore, should be proactive.
Although you may face a bit of downtime when uploading files on busy days, you only need to figure out the best time when it is not too crowded to avoid rush hour.
This alternative allows you to send up to 2GB files and allows you to send up to five files at a time. However, the files have an expiry period. Recipients should download them within ten days after receiving the files.
Although its interface is not as easy to use and clean as WeTransfer, MailBigFile is free to use and will get the job done.
Upload the Files to Cloud Storage
From Dropbox to Google Drive, you have a range of cloud storage options to choose from. Cloud storage is most people’s go-to option for sending large files because it is readily accessible. Based on your email provider, you can use the corresponding cloud storage on the go.
For instance, if you use Gmail, you can already see the Google Drive button readily integrated for you. Your task is to press the button, select your file and send it just as you would send regular files.
Alternatively, if your budget allows, you can pay for Dropbox, which lets you upload large files before sending a web link to your recipient. At only 9.99 per month, you receive up to 2GB extra file storage space.
Cloud storage is loved for ease of use and convenience when sending large files through an email provider. It is preferred for internal file sharing with your colleagues.
Zip the Files
The trick to sending a large file or many files at a go is to zip them. You have access to free file compression software that compresses the data so that your file will appear smaller. With a click of a button, you can transform your file to meet your ideal size.
There are numerous ways to compress your files, either by compressors or by turning the files into PDF. You may also compress the file into a ZIP file on your laptop or desktop. Right-click on the file, hover over send to, and click on the ‘zipped folder.’ The process will shrink the file, making it possible to send via email.
JumpShare is a free service that makes it easier for you to upload and send large files instantly. The free JumpShare account lets you send up to 250MB files. It is easy as all you have to do is to upload a file and wait for JumpShare to offer you a link that you will use to share the files.
The best part with JumpShare is that it is downloadable on desktops, so you don’t have to search for it each time you want to send files.
The service is best used to send files with minimum privacy concerns since the link can be shared with anyone. You, therefore, should not risk sending valuable business files via JumpShare.
The File Transfer Protocol
Abbreviated as FTP, File Transfer Protocol allows you to transfer files online by uploading them to your hosting server. The only drawback with this option is the insecurity.
If you wish to send valuable business files, it would be best to go for the Secure File Transfer Protocol. The idea works similarly to the FTP, except that it features secure encryption.
For Mac Users, Mail Drop is your go-to option for sending large files. The option is built in your device’s mail app, saving you from the hassle of downloading an app to send your files.
Maildrop incorporates iCloud to upload your files to the web. You will then get a link that you send to your recipient. The winning point is that your recipient does not necessarily have to use Mac to access the file. However, if the recipient uses Mail, the file downloads automatically, thus saving time.
Still having issues sending emails? If you have trouble even after incorporating the above tips, maybe the problem is not the size of the files. The issue could be with your IT systems. Let experts look into your IT for expert review and to offer a seamless IT environment.
We are experienced IT professionals offering quality IT support to businesses in Carolina. Our goal is to make IT management less daunting and more affordable to all business sizes while allowing you to focus on other productive aspects of your company. Contact Servcom USA today to schedule a one-on-one meeting with our team to review your complete IT outsourcing needs.